We find companies storing documents with a Cloud storage provider to satisfy immediate basic requirements primarily around the following:
- Backups
- Access documents from multiple devices
- Share a folder with colleagues
- Search
There are some crossover features between Document Management and Cloud Storage systems some micro-organizations may stick to using Cloud Storage but ultimately SME companies that started using Cloud Storage providers ultimately realize the shortfalls and move to a Document Management system for the following reasons:
- Compliance
- Quick Search on large data sets (3 Seconds)
- Integration
- Workflow
- Security
- Retention
- Portals (External Client Access)
- Customized capabilities
In conclusion Cloud Storage plays an important role but practically is a filing cabinet whereby Document Management diversifies into preserving content through its lifecycle providing multiple options in managing the creation, access, distribution, and retention for the organisation.
Written by: Yoav Kissos
