PaperTrail Sign.
Sign With Confidence.
Electronically and legally sign documents with confidence, mitigate risk, and rely on our easy to use, trusted eSignature solution.
More than an E-Signature Solution.
PaperTrail Sign is equipped with a diverse array of features. It offers multiple avenues for document handling and caters to both ad-hoc and templated workflows for efficient signing processes.
Key Features
- Create, store and manage documents with a secure, access-controlled database.
- Electronically sign documents and facilitate document handling and approval workflows.
- Manage access with OTP gateways, document submission, role management and more.
- Avoid manual data capture and import signatory lists of users required to perform actions on a document.
- Attach relevant support documents users need and automatically save signatures.
Interactive walkthrough
Try PaperTrail Sign. No sign-up needed.
Send a real-looking agreement for signature in eight clicks: add a signatory, upload the document, place the fields, then sign it yourself as the recipient.
- Start a parcelEverything to be signed travels in a parcel: documents, signatories and rules.
- Who needs to sign?Add each signatory with their email and mobile number for the OTP.
- Signatory detailsSet their role, message, reminders, escalation and conditions.
- Which documents?Drop in the agreement. Word and PDF files are both welcome.
- Place signaturesDrag signature, initial, date and text fields onto the page for each person.
- Recipient verifiesThe signatory opens the link and confirms a one-time PIN sent to their phone.
- Sign it yourselfDraw, select or upload a signature, agree to the terms and apply.
- Signed and sealedEveryone gets the final document with a full audit trail.
What would you like to do today?
Parcel_Service_Agreement.pdf
→ DesignOptions- 1Who needs to sign?
- 2Which documents?
- 3Place signatures
- 4Pending signatories
Signatories:
Add multipleImport signatory list
| Name | Mobile | Role | Sent |
|---|
⚠ You have not uploaded a document yet
⚠ You have not added any signatories
Documents:
- Signatory
- Message
- Reminder
- Escalation
- Conditions
NON-DISCLOSURE AGREEMENT
RECEIVING PARTY
Signature: signature1 · Sipho Ndlovu
Name: Sipho Ndlovu Date: datepicker1
Initial: initial1
Thandi Mokoena has sent you a document to sign
Non-Disclosure Agreement.pdf
Enter the one-time PIN we sent to +27 82 ••• 0147
NON-DISCLOSURE AGREEMENT
RECEIVING PARTY
Signature:
Name: Sipho Ndlovu Date:
- Select
- Draw
- Image
Draw your signature below, or
Document signed successfully
Sipho’s signed copy, and yours, are on their way by email.
Audit trail · Parcel 000016
- 14:19Parcel created by Thandi Mokoena
- 14:21Sent to Sipho Ndlovu by email and SMS
- 14:24Opened by Sipho Ndlovu
- 14:24One-time PIN verified
- 14:25Signed by Sipho Ndlovu
- 14:25Document sealed and certified
That’s PaperTrail Sign. Legally binding, with OTP verification and a full audit trail, and part of every PaperTrail workflow.
Book a demoDemo only: names, numbers and documents are fictional. Screens are simplified from the PaperTrail Sign application.
Advanced Integration.
PaperTrail Sign’s API is available for advanced integration to back-end systems or where the User interface is not required when placing Signatures.
PaperTrail Sign supports the 4 types of Electronic Signatures:
- Advanced Electronic Signatures (AES)
- Biometric Signatures
- Ordinary Electronic Signatures
- Digital Signatures
How We Empower Simple And Powerful Signing.
PaperTrail Sign unites our custom workflow and form capability, document creation tool, permission structures and document management functionality to create a seamless and guided way for clients and employees to sign and create documents, provide approvals and track progress with a clear audit trail.
- We ensure that your PaperTrail Sign solution is customised to your business needs for smart, automated signature processes.
- Access a template eForm library to quickly create documents to use on a daily basis.
- Easily integrates with MS Office and Outlook and is IOS and Android compatible.
- Custom development and 3rd party system integration available upon request.
Scout AI in PaperTrail Sign
Send it right. Sign with understanding.
Scout checks documents before they go out for signature and helps every signatory understand what they are signing. After signing, it files the agreement with all its key details.
- Scout Search finds documents by metadata and content without sharing them with any AI model.
- Reading documents happens only when you choose to share, per process, with the model and location you choose, down to a local LLM on your own servers.
- Service agreement · Acme LogisticsSent 06 Oct · 1 of 2 signed
- NDA · Bright Futures TrustSent 07 Oct · awaiting OTP
- Lease addendum · Unit 14BSent 09 Oct · 0 of 3 signed
Scout Search · searched inside PaperTrail, no documents shared with an AI model
-
Scout Search · no sharing
Ask your signed agreements
Find any agreement in plain language by party, date, status or anything written in it.
-
When you choose to share
Pre-send check
Before sending, Scout checks for empty fields, missing annexures, wrong dates and missing signatories.
-
When you choose to share
Signing set up for you
Scout suggests who should sign and where signatures and initials belong, based on the document itself.
-
When you choose to share
Plain-language summary
Signatories can read a short summary of what they are agreeing to before they sign.
-
When you choose to share
Unusual clause alerts
Clauses that differ from your standard wording are highlighted before the document leaves your organisation.
-
When you choose to share
Filed with its key facts
Once signed, parties, dates, values and renewal terms are extracted and the agreement is filed automatically.
Your documents are only shared with an AI model when you switch it on for a process. You choose the model (Claude, Gemini, Azure OpenAI, AWS Bedrock or a local LLM), and people approve what matters.
Meet ScoutComplete Signing Capabilities
Your clients, employees and managers can securely sign and facilitate documents electronically from any location, ensuring your systems remain organised, compliant, and up-to-date.
An Innovative Electronic Signing Solution for Your Business Is Waiting.
- support@egis-software.com
- 138 Athol Street, Highlands North, Johannesburg
Your submission was successful.
Thank you. Our team will be in touch shortly.