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Is your Business PoPI compliant?

 

What is PoPI? The Protection of Personal Information (PoPI) Act in South Africa aims to protect personal information. It enables businesses to regulate how information is organised, stored, secured, and discarded. As a crucial component of businesses, the PoPI Act should be implemented to keep information safe.

Daily, hundreds of documents containing personal information are disseminated throughout an organisation without any form of control placed on who has access to these documents or how these documents are distributed externally. The introduction of an ECM (Enterprise Content Management), like PaperTrail, will ensure this access is regulated and greatly reduces the risk associated with this information being shared outside the workplace.

Equipped with easy to use capture tools, stringent information security protocols around document storage and workflow driven process management, PaperTrail is the first step to ensuring that your business is on the right path to PoPI compliance.

Other security features include:

  • Unique named user account per employee accessing the system,
  • Full audit trail of each user’s activities,
  • Permissions based folder access,

Deploying these measures, along with internal policies and practices, will assist your business in moving towards a more PoPi compliant environment by safeguarding your documents whilst ensuring your business avoids any penalties associated with failure to comply with the PoPI act.

 

Written by: Avinash Brijmohan
Professional Services Consultant at Egis Software
Avinash is responsible for implementation and delivery of PaperTrail Projects.

 

 

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138 Athol Street,
Highlands North,
2192
Tel: 011 880 4411

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Unit 5,
10 Park Lane, Grosvenor Square,
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Tel: 021 913 1221

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59 Aberdare drive, Industrial Park, Phoenix, Durban, 4051
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Tel: +233 261 878 023

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23 Piwakawaka Court, Rototuna, Hamilton, New Zealand 3210
Tel: +64 (0)21 646 767 OR
+64 (0) 2239 27507

 

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