Compliance
PaperTrail manages the flow of content to compliance teams in one central, transparent system, replacing email chains with controlled, auditable workflows.
Helping clients meet POPIA, FICA, ISO, Quality Management and FDA requirements.
No Emails one central transparent system
The problem. Compliance work lives in email chains: who sent what, who signed off, and when. When the auditors or the regulator ask, rebuilding that history takes days.
- Compliance takes various shapes and forms depending on the subject matter requirement.
- PaperTrail effectively manages the flow of content to the compliance teams while keeping a full audit of events to the point of completion.
- Distribution and Reporting of content events to the Compliance Team is dynamic and can be setup according to your organisational requirements.
What changes
- 01 One central, transparent system. Content flows to the compliance team in PaperTrail, not in email.
- 02 A full audit of every event. Each step is recorded through to completion.
- 03 Reporting set up your way. Distribution and reporting follow your organisation’s structure.
Built for compliance officers
The difference it makes, in numbers.
“When the regulator calls, I need the history in minutes, not a week of emails.”
- 5frameworks supported: POPIA, FICA, ISO, quality management and FDAClient result
- 100%of compliance actions logged: who, what and whenTypical result
- Minutesto produce audit evidence, not daysTypical result
- 0compliance tasks lost in personal inboxesTypical result
The maths
Preparing for two audits a year often takes 150 hours each. Cutting that by two-thirds saves 200 hours, and POPIA fines alone can reach R10 million.
Client results come from PaperTrail clients. Typical results are what PaperTrail aims for in a well-run rollout; yours depend on your volumes and processes. Rand figures are illustrative.
Scout AI for Compliance
Ask, check and act with AI.
Scout checks submissions against your policies and lists exactly what is missing.
Scout Search never shares your documents. AI reads documents only for the processes where you choose to share them, with the model you choose, including a local LLM.
Meet ScoutScout Search · no documents shared with an AI model
Built on the PaperTrail platform.
- 01 Routing and Workflow Streamline processes with automated routing and a rule-based workflow See the feature
- 02 Records Management Comply with even the strictest government and corporate regulations See the feature
- 03 Security Secure your documents from internal and external threats See the feature
- 04 Reporting Report on any SQL data within the PaperTrail EDMS See the feature
Further reading
In November last year we had Auditors at our JNB branch, and Paper Trail had made it so much easier & faster to assist the Auditors with their requests. They were pleased with our efficiency.
FAQ
Frequently asked questions about compliance management
Straight answers to what compliance officers ask us most. Can’t see your question?
Ask our team01How does PaperTrail help with POPIA compliance?
Personal information is stored with role-based access, encryption and a log of everyone who opens it. Records management applies retention and disposal rules, so you can show the Information Regulator how personal information is protected.
02Can PaperTrail manage FICA documents?
Yes. FICA documents are stored with each client record, with an audit trail, so they’re easy to produce for verification and review.
03What does the audit trail record?
Every event, from upload and edits to approvals, views and sign-offs, with the person, date and time, through to completion.
04Does PaperTrail support ISO and quality management?
Yes. Controlled documents, review cycles and sign-offs support ISO and quality management systems, and evidence is ready when the auditor arrives.
05Can we stop running compliance through email?
Yes. Content flows to the compliance team in one central, transparent system, with reporting that follows your organisation’s structure.
More industry solutions
Our Clients Fuel Our Passion.
Talk to us about Compliance.
- support@egis-software.com
- 138 Athol Street, Highlands North, Johannesburg
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