Working Remotely using PaperTrail
Out of these times of crisis and uncertainty comes a good news story about the benefit of a digital document management solution like PaperTrail.
A large insurance group approached PaperTrail with a problem that they had with a manual paper-based payment authorization process. The paper process was very slow and inefficient and costly in terms of printing and time wasted walking around from person to person to approve and sign payment requisitions etc.
The team at PaperTrail working with the client designed and developed a complex totally paperless electronic authorization process eliminating the need to printing and wasting time walking around the office looking for the cost center head and accounts to sign off the approvals.
Due to the Covid-19 shutdown and all staff members needing to work remotely with the PaperTrail electronic payment solution the client would have not been able to approve and pay suppliers. With Papertrail in place payments and authorization carry on as usual.
PaperTrail offers cloud document management solutions including e-Sign solutions suitable for any business. There are numerous ways electronic signatures can streamline and accelerate the contract process:
A digital signature is good for the life of the contract, doing away with repetitive signing.
Negotiations can be accelerated because each step in the process is authenticated and easily accessed by all parties, so critical issues can be flagged and tracked until final execution.
Even if the parties are geographically diverse, signatures are done electronically so there is no delay in updating or executing contracts.
Written by: Jeremy Young
Cape Town Regional Manager
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